# Demio Evaluate Demio room capacity, automated events, replays and CRM handoff. Canonical page: https://quillwell.com/guides/software/demio/ Updated 2026-11-05 Publisher: Quillwell Guides (https://quillwell.com/guides/about/). Editorial standards: https://quillwell.com/guides/editorial/ ## The short answer - This guide uses vendor documentation checked November 5, 2026. We have not hosted or attended an event in the product. - [Demio](https://help.demio.com/en/articles/3873827-room-size) defines room size as concurrent attendees, not total registrations. When full, additional attendees enter a queue. - [Demio](https://www.demio.com/pricing) lists prerecorded automated and on-demand webinars on higher plans. Confirm event type, host count and integration entitlement before purchase. ## Size the room and hosts [Demio](https://www.demio.com/pricing) lists Starter with one host and a 50-attendee room. Growth and Premium offer room selections of 150, 500, 1,000 or 3,000; the displayed price changes with room size and billing period. Multiple simultaneous events require multiple hosts. Confirm the configuration and total price before purchase. [Demio](https://help.demio.com/en/articles/3873827-room-size) says room size is a concurrent attendee limit, not a registration limit. When the room fills, new attendees see a queue until space opens or capacity increases. Set a separate registration cap if required and rehearse a surge plan. ## Choose live, scheduled or on-demand [Demio](https://www.demio.com/pricing) lists live and event series separately from prerecorded automated and on-demand webinars. [Demio](https://help.demio.com/en/articles/6306291-automated-events-best-practices) says scheduled automated sessions use a live-like registration flow, while on-demand registrants can view immediately. Explain the format accurately and assign someone to respond to questions. [Demio’s recording guide](https://help.demio.com/en/articles/2928769-recording-overview) describes downloading an MP4 or creating an on-demand event from a recording. Its [replay editor guide](https://help.demio.com/en/articles/3527760-recording-page-editor) shows controls to disable replay video and configure the page. Confirm whether the public replay link is appropriate for the audience and retention policy. ## Review captions and privacy [Demio’s pricing page](https://www.demio.com/pricing) lists live captions and automatic recording transcription on Premium; its [recording guide](https://help.demio.com/en/articles/2928769-recording-overview) identifies transcript editing and export as Premium features. Its [replay captions guide](https://help.demio.com/en/articles/7941532-closed-captions-on-recordings-beta) describes captions as beta and warns automatic captions can be inaccurate. Verify entitlement, language and accuracy for both live and replay, then correct or supplement captions as needed. Review registration notice, consent fields, attendee access and chat retention with your privacy team. A shared replay URL and downloadable recording can outlive the event; decide who may view or distribute each artifact. ## Test the handoff [Demio’s pricing page](https://www.demio.com/pricing) lists HubSpot and other premium integrations on Premium. Its [HubSpot mapping guide](https://help.demio.com/en/articles/9579855-why-aren-t-my-hubspot-properties-showing-in-demio-s-field-mapping) says property types need to match mapped field types. The [Pardot guide](https://help.demio.com/en/articles/9843970-setting-up-salesforce-pardot) says Record Activity does not create an activity for a replay view. Check which fields and event states your integration writes. Use authorized test records to compare registration, attendance, no-show and replay status in the destination. Monitor sync errors and avoid treating registration consent as blanket permission for unrelated follow-up. ## How to compare the alternatives Compare [Livestorm](https://quillwell.com/guides/software/livestorm/) and [BigMarker](https://quillwell.com/guides/software/bigmarker/) with the same room peak, event schedule and replay requirements. The [Livestorm vs Demio comparison](https://quillwell.com/guides/compare/livestorm-vs-demio/) distinguishes their billing units. See [CRM software](https://quillwell.com/guides/crm-software/) for the destination system. ## Common questions ### Is the Demio room size a registration limit? [Demio](https://help.demio.com/en/articles/3873827-room-size) says room size limits concurrent attendees, not registrations; additional attendees queue when the room is full. ### Are replay captions guaranteed accurate? [Demio](https://help.demio.com/en/articles/7941532-closed-captions-on-recordings-beta) describes replay captions as beta and says quality can vary. Review them for your event. ## Sources and scope We read the linked vendor documentation on November 5, 2026. This is documentation-only research; we have not tested events, replays, captions or integrations. Inclusion and corrections are free. Any future vendor placement will be clearly labeled and will not determine editorial judgment or order. Confirm current terms and test your own configuration. Sponsorship never changes this page. [How we research](https://quillwell.com/guides/editorial/). ## Sources 8 vendor pages, checked November 5, 2026 [Demio: Pricing](https://www.demio.com/pricing) Checked 2026-11-05. Host, room sizes and event-type plan differences. [Demio: Room size](https://help.demio.com/en/articles/3873827-room-size) Checked 2026-11-05. Concurrent attendee capacity and queue. [Demio: Automated events](https://help.demio.com/en/articles/6306291-automated-events-best-practices) Checked 2026-11-05. Scheduled and on-demand registration. [Demio: Recording overview](https://help.demio.com/en/articles/2928769-recording-overview) Checked 2026-11-05. Replay, MP4 download and on-demand conversion. [Demio: Recording page editor](https://help.demio.com/en/articles/3527760-recording-page-editor) Checked 2026-11-05. Replay page controls and video disablement. [Demio: Closed captions on recordings](https://help.demio.com/en/articles/7941532-closed-captions-on-recordings-beta) Checked 2026-11-05. Replay captions beta, languages and accuracy. [Demio: HubSpot field mapping](https://help.demio.com/en/articles/9579855-why-aren-t-my-hubspot-properties-showing-in-demio-s-field-mapping) Checked 2026-11-05. Property type compatibility. [Demio: Salesforce Pardot](https://help.demio.com/en/articles/9843970-setting-up-salesforce-pardot) Checked 2026-11-05. Field mapping, registration and attendance activity limitations. 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