# Interactive demo software: choose the format and plan for change

Compare interactive demo formats, creator access and exit terms for interactive demo tools.

Canonical page: https://quillwell.com/guides/interactive-demo-software/
Updated 2026-10-31
Publisher: Quillwell Guides (https://quillwell.com/guides/about/). Editorial standards: https://quillwell.com/guides/editorial/

## The short answer

- Choose a screenshot tour when the displayed content can stay fixed; choose editable HTML when the screen content must change.
- If prospects need to explore beyond a guided path, test a sandbox against the actual workflow before choosing a plan.
- Price the creators and the format on the plan you will keep; trial access can differ from the eventual entitlement.
- Before cancellation, inspect what you can retrieve and whether a replacement can run it. A downloadable file may serve a different purpose from the hosted demo.

## Choose the experience first

Start with what the prospect needs to do and what your team needs to edit. A guided tour of a fixed screen has a different job from a hands-on environment.

This guide compares documentation from Navattic, Storylane and Supademo. [Storylane’s best practices](https://docs.storylane.io/best-practices) suggest screenshots when on-screen content needs no editing and HTML when it does. Use that distinction to decide which capture to test.

A screenshot tour can show a deliberate route through a product. Map the screens and the action you want a visitor to take afterward. If a client name or a number must change for each audience, include that edit in the trial instead of assuming a capture can be reused as-is.

An HTML capture is worth testing when the words or interface elements in the demo need editing. Test the actual screen, including any complex component your audience must use. The ability to edit a capture does not by itself answer how much of the application a visitor can explore.

For a sandbox, write down the actions a prospect must perform without a presenter. Try a wrong turn as well as the intended route. Decide whether the experience must respond to user input, or whether a guided path conveys enough for your sales conversation.

Consider a team demonstrating a reporting screen to several audiences. If only the narration changes, try a screenshot route. If the labels on the screen must differ, test an HTML edit; if visitors must explore their own paths, include a sandbox in the comparison.

## Compare the plan you will keep

A free trial is useful for learning the editor, but price the format and creator access on the intended subscription. Record the plan name and billing cadence beside your test results.

[Navattic pricing](https://www.navattic.com/pricing) lists Starter with one seat and one HTML or media demo. Base lists five seats and unlimited HTML demos; Growth adds sandbox demos and sales integrations.

[Storylane pricing](https://www.storylane.io/plans) lists Free with one seat and one published screenshot or video demo. Starter lists unlimited published screenshot or video demos at $50 monthly, with additional seats at $40 each in the displayed monthly view.

[Supademo pricing](https://supademo.com/pricing) lists Business at $199 monthly equivalent billed yearly, including one creator and guided HTML demos. Extra creators cost $50 monthly. Growth lists sandbox demos and versioning with five creators at $350 monthly equivalent billed yearly.

For example, a team that needs editable HTML and several people making demos should count every creator before comparing a headline price. A plan with unlimited views answers a different question from whether each editor and the required format are included.

Documented plan and exit differences

| Vendor | Billing or access unit | Limit that matters | Control or export to inspect |
| --- | --- | --- | --- |
| Navattic | Starter: one seat | One HTML or media demo; Base lists five seats and unlimited HTML demos. | Terms provide electronic retrieval of Customer Data after termination. |
| Storylane | Starter: $50 monthly; $40 per additional seat | Unlimited published screenshot or video demos on Starter. | GIF and video exports lose interactivity; offline viewing does not capture analytics. |
| Supademo | Business: $199 monthly equivalent billed yearly; one creator | Guided HTML on Business; sandbox and five creators on Growth. | Downgraded demos remain, while premium features revert. |

Source: [Navattic: Pricing](https://www.navattic.com/pricing), [Storylane: Pricing](https://www.storylane.io/plans), [Supademo: Pricing](https://supademo.com/pricing), [Storylane: Exports](https://docs.storylane.io/sharing-demos/exports-and-downloads), [Supademo: FAQ](https://docs.supademo.com/welcome/faqs), [Navattic: Terms](https://www.navattic.com/legal/terms)

[Supademo pricing](https://supademo.com/pricing) lists HubSpot and Salesforce on paid tiers, along with webhooks, while broad data export appears separately on Enterprise. A lead reaching a CRM is useful evidence for that handoff; inspect a project export separately before treating it as a migration route.

## Budget for the next redesign

Measure the repair across the library, not just the first capture. A small rename can reveal whether reuse saves work or creates several copies to maintain.

[Storylane’s management guide](https://docs.storylane.io/account/managing-demos) describes copying screens and sharing or moving demos between teams. Its copy-screen guidance limits copying to matching demo formats. Test whether a later edit reaches each destination; copying alone does not answer that question.

Create a representative screen and reuse it in several demos. Rename a field in the source application, then bring each demo up to date. Record the time from finding the affected screen to checking the published result. Assign the work to the person who would actually maintain the library.

[Supademo’s FAQ](https://docs.supademo.com/welcome/faqs) acknowledges that extension injection can be blocked and complex HTML captures can be imperfect. Use a safe fixture that resembles your real application to see whether the screen can be captured and repaired.

Also check the small-screen experience after the edit. A screen that looks correct in the editor still needs a readable path for the intended audience. Keep a record of the old and new links so a reviewer can compare the published versions.

## Separate a downgrade from an exit

Decide what must remain live and what must be usable elsewhere. Decide whether you need a saved asset, a hosted demo or an editable project that can move elsewhere.

[Supademo’s downgrade FAQ](https://docs.supademo.com/welcome/faqs) says existing demos remain published and editable with free features. Premium branding, domain and call-to-action features revert. Test the resulting address and appearance before relying on an embedded link; the FAQ does not promise unchanged links after a custom domain is removed.

[Storylane’s export guide](https://docs.storylane.io/sharing-demos/exports-and-downloads) lists GIF and MP4 alongside PDF, Word and Markdown exports. GIF and video lose interactivity. Its offline conference route does not capture analytics. Choose the artifact for its purpose, then inspect whether it contains what your next workflow needs.

[Navattic’s terms](https://www.navattic.com/legal/terms) specify electronic retrieval of Customer Data for 30 days after termination. They also specify seven-day nonrenewal notice and an offboarding call for customer-initiated termination. Subscription changes may take seven days. Retrieval does not promise a self-hosted interactive demo; review your order form and agree the format before leaving.

Inventory every embedded demo before changing plans. For each one, record its owner and destination. Write down the required visitor action. Open the exported files independently, and put a replacement on a test page before removing the old embed. Preserve the evidence needed to reconcile lead events separately from the visual asset.

## Run the redesign and exit worksheet

Use the same safe fixture and the same task in each trial. Record the paid entitlement being tested and give each creator equal preparation time.